Introduction of Power Poin 2010| What is Power Point

 

          Introduction Power Point 2010

PowerPoint 2010 is Presentation software that allows you to create dynamic slide presentations that can include animation, narration, images, i.e. text, tables, sound and videos

Presentations
A presentation is a collection of data and information that is delivered to a specific audience.  This collection can run automatically or can be controlled by a presenter.

 

The Tabs available in MS PowerPoint2010 are:

File: Save, Save as, Open, Close, Recent, Print, etc.

Home:  Clipboard, Slides, Font, Paragraph, Drawing, and Editing
Insert: Tables, Illustrations, Links, Text, and Media Clips
Design: Page Setup, Themes, Background

Transitions: Transitions are motion effect that Occur In Slide Show When you Move from one to the Next slide During a presentation
Animations: Preview, Animations, Transition to this Slide
Slide Show:  Start Slide Show, Set Up, Monitors
Review:  Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Window, Macros

 

Slide Views

Presentations can be viewed in a variety of manners.

Microsoft Office Backstage View.

 The collection of all the options included in the File Tab is called Backstage View. Click the File Tab, you can see the Backstage view

 

Customize PowerPoint

• Click the File Tab
• Click the Options will show the options

Creating a presentation

• Click the File Tab
• Click New, Click Blank Presentation

To create a new presentation from a template:

• Click the File Tab
• Click New, Click Sample Templates or Browse through Microsoft Office Online Templates

 

• Click the template you choose

To create a new presentation from an existing presentation:

• Click the File Tab
• Click New, Click New from Existing
• Browse to and click the presentation

To create a new presentation from a Word outline:

• Click the slide where you would like the outline to begin
• Click New Slide on the Home tab
• Click Slides from Outline
• Browse & click the Word Document having outline

Save a Presentation

• Click the File Tab, Click Save

Add Slides

Select the slide immediately BEFORE where you want the new slide

• Click the New Slide button on the Home tab
• Click the slide choice that fits your material

A duplicate of a slide in the presentation:

• Select the slide to duplicate
• Click the New Slide button on the Home tab
• Click Duplicate Selected Slides

To create a new slide from another presentation:

• Select the slide immediately BEFORE where you want the new slide
• Click the New Slide button on the Home tab
• Click Reuse Slides
• Click Browse
• Click Browse File
• Locate the slide show and click on the slide to import

Themes

• Click the Design tab
• Choose one of the displayed Themes or click the Galleries button

To apply new colors to a theme:

• Click the Colors drop down arrow
• Choose a color set or click Create New Theme Colors

To change the background style of a theme

• Click the Background Styles button on the Design tab

Working with contents

• Select the slide where you want the text to be entered.
• Click in a Textbox to add text

Adding Video

• Click the Video button on the Insert tab
• Choose Video from File or Video from Web Site... or Clip Art Video…

To edit the video options:

• Click the movie icon
• Click the Format tab

Adding Audio

• Click the Audio button on the Insert tab
• Choose Audio from File, Clip Art Audio, OR Record Audio

To edit the audio options:

• Click the audio icon
• Click the Format tab

Adding Picture

• Click the Insert Tab
• Click the Picture Button
• Browse to the picture from your files
• Click the name of the picture
• Click insert
• To move the graphic, click it and drag it to where you want it

Adding Clip Art

• Click the Insert Tab
• Click the Clip Art Button
• Search for the clip art using the search Clip Art dialog box
• Click the clip art
• To move the graphic, click it and drag it to where you want it

Adding a Shape

• Click the Insert Tab
• Click the Shapes Button
• Click the shape you choose

• Click the Slide
• Drag the cursor to expand the Shape

To format the shapes:

• Click the Shape
• Click the Format tab

Adding SmartArt

• Click the Insert Tab
• Click the SmartArt Button
• Click the SmartArt you choose

• Click the SmartArt
• Drag it to the desired location in the slide

To format the SmartArt:

• Click the SmartArt
• Click either the Design or the Format tab
• Click the SmartArt to add text and pictures.

Adding a Photo Album

The photo album feature is new in PowerPoint 2010 and allows you to easily create a photo album to share pictures. To create a photo album:

• Click the Photo Album button on the Insert tab
• Click New Photo Album
• Click File/Disk to add pictures to the photo album
• Move the pictures up and down in the order of the album but clicking the up/down arrows

 

Create a Chart

• Click the Insert tab on the ribbon
• Click the type of Chart you want to create
• Insert the Data and Labels

Edit Chart Data

• Click on the chart
• Click Edit Data on the Design tab
• Edit data in the spreadsheet

Modify a Chart

• Click the Chart and Drag it another location on the same slide, or
• Copy it to another slide
• Choose the desired location and click Paste

To modify the chart size:

• Click the Chart
• Click on any of the corners and drop and drag to resize

To modify the labels and titles:

• Click the chart
• Click the Layout tab
• Choose the appropriate label to change

Slide Transitions

• Select the slide that you want to transition
• Click the Animations tab
• Choose the appropriate animation or click the Transition

To adjust slide transitions:

• Add sound by clicking the arrow next to Transition Sound

• Set transition speed by clicking the arrow next to Transition Speed

To apply the transition to all slides:

• Click the Apply to All button on the Animations tab

To select how to advance a slide:

• Choose to Advance on Mouse Click, or
• Automatically after a set number of seconds

Slide Animation

• Select the object
• Click the Animations tab on the Ribbon
• Click Add Animation
• Choose the appropriate effect

Animation Preview

• Click the Preview button on the Animations tab

Slide Show Options

• Preview the slide show from the beginning
• Preview the slide show from the current slide
• Set up Slide Show

Record Narration

• Click the Record Narration button
• Click Set Microphone Level to check the levels of audio input
• Click OK to record the narration

Rehearse Timings

Practice speaking and advance the slides as you would in the presentation

• When you have completed this click through the end of the slide
• Choose whether or not to keep this timing or to retry.

Printing

Create Speaker Notes

• Select the slide
• Click View
• Click Note Pages
• Click the Click to add Notes section of the screen
• Type in the Notes for that slide

Print a Presentation

To access the print options:

• Click the File Tab
• Click Print
• In the Print Dialog Box, click the ànext to Print what
• Choose required & click OK to print

To print preview:

• Click the File Tab
• Click Print
• Click the arrow next to Print What to change print options
• To print from Print Preview, click Print

To Exit Print Preview:

• Press Escape button.

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